Rules

RULES FOR THE SEVENTY-FIFTH WEST VIRGINIA DAIRY CATTLE SHOW, INC.
AUGUST 12-15, 2017

The Dairy Cattle Show may reject any applications that are not properly prepared, or that are received or postmarked after entry date.  Cattle not shown will not be allowed on the grounds, unless permission is obtained from the Show Secretary prior to the Show.

Cattle must be entered in the name of the owner, as shown on registration papers.  Animals owned in partnership may be entered by either partner in open classes.  Certificates of registration must be presented at the Show which proves the exhibitor to be the owner when the entry was made.  Registered animals entered in the open show must have registration papers or they must be removed from the grounds.  All animals must be owned/leased by West Virginia residents or youth enrolled in the West Virginia 4-H or FFA program.

A 4-H member must be in at least the third grade during the current 4-H year to be eligible to show in 4-H classes (October 1, 2014 through September 30, 2015) and not over 21 years of age on or before January 1, 2015.

4-H and FFA members may, with registered cattle they own and were transferred to them by April 1, 2015 (except in Class 1, the animal must be transferred by June 1st) or on a partnership or leased basis (see leasing guidelines at end of rules), enter such animals in 4-H and FFA classes.  “Transferred” refers to the date of the change in ownership, not the date the papers were processed by the respective breed association. Youth exhibitors must participate in showmanship and youth breed classes to be eligible for the youth show and youth premiums. This means youth must participate in showmanship and show their own animal(s) in breed classes.  If the youth doesn’t show their own animal(s), the animal(s) will be moved to the open class (excuses such as illness or death in the family accepted). If youth have two or more animals in the same class, another youth exhibitor may show the other animal(s).

Grade females may be entered, provided they (A) are the property of FFA or 4-H members; (B) are properly ear tagged or tattooed; (C) are sired by registered sires of one of the five dairy breeds; (D) look like the breed they represent.  ONLY REGISTERED CATTLE MAY BE SHOWN IN THE CHAMPIONSHIP AND OPEN CLASSES.

The Danish System will be used to place each class of cattle.  Ribbons awarded are blue, red, and white.  The blue ribbon group comprises the best animals.  The animals included in this group fall within the breed classification of Excellent or Very Good.  The red ribbon group is intermediate in quality and is made up of cattle that classify Good Plus.  The white ribbon group consists of the poorest animals in the class and classify Good or Fair.

Animals which are not entered in single classes will not be permitted to show in group classes.  All animals exhibited at the Dairy Show, except those entered in Classes 1 and 2, must be dehorned.

Animals erroneously entered may, at the discretion of the Secretary, be transferred to their proper classes prior to judging.  If such classes have been judged, they will not be reopened.

Exhibitors must attend their animals, milk out cows, if so directed by the judge, and answer such questions as the judge may deem essential.   The decision of the judge shall be final in all cases, except where mistakes, fraud, misrepresentation or collusion, not discovered at the time of the award are proven.  In such cases, the President and/or Secretary will make the decision.  Appeals from such decisions shall be made by exhibitors in written form.  Such appeals must state plainly the cause for appeal and must be delivered to the Show Secretary within three hours after the decision of the President and/or Secretary was made.  Such appeals will be acted upon by the Board of Directors.

Any false representation, interference, unsportsmanlike conduct or deliberate violations of the rules of the Show on the part of the exhibitor will be dealt with by Show officials even to the extent of withholding premiums.

Exhibitors will permit Show officials to use their cattle in contests, parades, and demonstrations under supervised conditions.

All exhibitors will be under the control and direction of the President, but the Show will not in any case be responsible for any loss or damage that may occur.  Each exhibitor will be responsible for any loss, injury, and damage done, or occasioned by, or arising from, any animal exhibited by him.

Substitutions will be permitted within breed.  However, substitutions must meet health requirements and age requirements of the Show.

Showmanship awards are based on show ring performance.  Showmanship will be judged on the basis of the Purebred Dairy Cattle Association score card, as follows: (A) appearance of the animal, 40; (B) appearance of exhibitor, 10; and (C) showing the animal, 50 points.  Grand Champion Showmen of past years may not enter showmanship classes.  Dairy cows used in any fitting and showmanship contest shall not be bagged.

YOUTH SHOWMANSHIP CLASSES FOR 4-H AND FFA MEMBERS
Y-1 Master Youth (4-H and FFA members) Previous Grand Champion Showmen who are currently exhibiting at the Dairy Show.  The Master Champion will receive a traveling “Master Showman Trophy”, which would be kept during the 2014 year and passed to the winner in 2015.
Y-2 Senior Youth (4-H and FFA members) over 14 years of age on January 1, 2014 and who have not reached their 21st birthday on or before January 1, 2014.
Y-3 Junior Youth (4-H and FFA members) under 14 years of age on January 1, 2014.
Y-4 Grand Champion Showmanship.   Open to winners in Class Y-2 and Y-3.

All former breed champions will compete in the Y-2 or Y-3 classes, depending on age eligibility.

Dairy Handler’s Career Development Event:  This event is open to FFA members entering into grades 10, 11, 12 or just graduated the past spring at the time of the state event. The event will follow the same format as a dairy cattle showmanship class. Participants will be evaluated using the same criteria used in showmanship class.  The winning individual will represent the WV FFA Association in October at the National FFA Convention in Indianapolis to participate in the National FFA Dairy Handler’s Career Development Event.

BEST UDDER AWARD will be awarded to one animal in each milking cow class in the youth and open division.

PREMIUM BREEDER RIBBON will be awarded to the breeder (as the prefix appears on the registration papers) in each breed winning the most points, based on the system outlined below.

PREMIER EXHIBITOR RIBBON will be awarded to the exhibitor (only animals entered in individual, family or farm name) with the greatest number of points, based on the system outlined below.  The Premier Breeder and Premier Exhibitor is based upon the most points in a maximum of six single classes:
Place              1     2     3     4     5     6
Jr. Animal       6     5     4     3     2     1
Sr. Animal      12   10    8     6     4     2

Ties will be broken using the following criteria in the order listed:

  1. Least number of animals exhibited
  2. Grand Champion female
  3. Junior Champion female

A minimum of three animals must be exhibited in a breed to award the Grand Champion awards, Premier Breeder and Premier Exhibitor ribbons.

PREMIER YOUTH EXHIBITOR AWARD is to recognize youth members who participate in and maintain the high standards of the WV Dairy Cattle Show.  There will be a Junior Award – Youth under 14 years of age on January 1, 2014 and a Senior Award – Youth 14 years of age before January 1, 2014 and not past 21 on this date.  Animals must be bonafide 4-H or FFA project animals, and they must be so entered and shown as entered.  The award will be based on the following.

1. Showmanship:
Blue Ribbon                       6 points
Red Ribbon                        4 points
White Ribbon                     2 points
Grand Champion Showman or Jr. Champion Showman or Sr. Champion Showman point

2. Placings in Class:
Blue Ribbon                       4 points
Red Ribbon                        3 points
White Ribbon                     2 points
Points will be counted for youth classes only.
(No additional points will be awarded for winning an open class.)  When more than one animal is exhibited, the one with the highest points earned will be used.

3. Participation in the Dairy Bowl:
All youth are eligible to compete in the Dairy Bowl as specified in the rules.
4 points

4. Judging:
Blue Ribbon                       4 points
Red Ribbon                        3 points
White Ribbon                     2 points

5. Participation in the Dairy Skillathon:
All youth are eligible to compete in the Dairy Skillathon as specified in the rules. Points will be awarded as follows:
Participants scoring in the top third 4 points
Participants scoring in the middle third 3 points
Participants scoring in the bottom third 2 points

Members who have represented West Virginia in the National 4-H Dairy Cattle Judging Contest will receive 4 points.

In the event of a tie for Premier Youth Exhibitor the following methods may be utilized to break the tie: 1) Panel Interview; 2) Essay Contest; 3) Objective Test; 4) Creative Advertisements; and 5) Impromptu Speech.  In the event of a tie, the method used will be drawn at random. In the Senior Premier Youth Exhibitor category, the Senior Youth Fitting Contest will be the first tie-breaker.  The highest ranked individual in this contest would be the winner.

EXHIBITOR HOUSEKEEPING AWARDS:   To  attract visitors, to promote the educational aspects of the Show and to facilitate cleanliness and orderliness in the barns, will be paid in the amounts of $75, $50, $25, to 3 herdsmen for: (A) grooming of animal, 30 points; (B) condition of stalls and alley around animals, 30 points; (C) conduct and courtesy of exhibitors to the public, 20 points; and (D) educational/promotional theme, 20 points.

4-H HOUSEKEEPING AWARDS:   All 4-H animals should be housed together without regard to breed.  All 4-H animals should be grouped by county, and those with 4 or more animals housed together will be judged and receive a blue, red, or white ribbon.  The top 3 counties will receive awards of $25, $15 and $10.  Each exhibit will be graded on the following basis: (A) grooming of animal, 30 points; (B) condition of stalls and alley around animals, 30 points; (C) conduct and courtesy of exhibitors to the public, 20 points; and (D) educational/promotional theme, 20 points.

FFA AWARDS:  All FFA chapter animals should be housed together without regard to breed.  Those chapters with 3 or more animals housed together will be judged and receive a blue, red, or white ribbon.

PREMIUMS: Youth exhibitors must participate in showmanship and youth breed classes to be eligible for the youth show and youth premiums. This means youth must participate in showmanship and show their own animals in breed classes.  As appropriate a Merit Award will be paid for each animal a 4-H member shows.  This award is sponsored by Farm Credit of the Virginias. This Merit Award is based upon the type of animal, proper fitting, showmanship, judging, and records.  A similar award is made to the FFA members by the WV Division of Culture and History along with a premium for each animal exhibited.  This is based upon the class in which the animal is exhibited.

ANTIBIOTICS: All exhibitors having cows milked in the milking parlor are required to sign a statement as follows: “I certify that all of my cows milked in the milking parlor have not been treated with any antibiotics or other medicines that will contaminate the milk.  I understand all cows may be subjected to antibiotic checks and I may be held responsible for contaminating the bulk tank if any samples from my cows are positive for antibiotics.”

EXHIBITOR HARNESSES will be available at the Show.  Harnesses can be picked up at registration.  Exhibitors will be responsible to return harnesses to the Show Clerk no later than Tuesday, August 12th at 3:00 PM.  If lost or damaged there will be a $10 replacement fee.

FOR SAFETY PURPOSES, OPEN ACCESS BEHIND EACH ANIMAL MUST BE MAINTAINED, I.E., NO FENCING OR CURBING OVER 12″ HIGH.

West Virginia University Extension Service
West Virginia 4-H & FFA Dairy Animal Lease Program Guidelines

OBJECTIVES:

  1. To develop character, knowledge, sense of responsibility and life skills in 4-H and FFA youth.
  2. To expand the opportunities for youth to participate in a 4-H or FFA dairy project who may not have access to facilities and/or dairy breeding stock.
  3. To maintain or increase the number of youth carrying dairy breeding stock as a 4-H project or FFA enterprise.

RULES:

  1. The West Virginia 4-H & FFA Dairy Animal Lease Program is applicable to registered   dairy breeding stock only.
  2. The program is available to any 4-H or FFA member, hereafter also referred to as 4H/FFA members, in good standing in a County 4-H program or an FFA Enterprise.
  3. 4-H/FFA members may not have both owned and leased animals within the same project area during the current year.
  4. The 4-H/FFA member will be required to keep the appropriate project/enterprise record(s) on each animal. The project/enterprise record(s) must be submitted to his or her local County 4-H Extension Office or FFA Advisor as required by the County 4-H Extension Office or local FFA program.
  5. In order to exhibit a leased animal(s), it must be a bona fide 4-H project or FFA enterprise and registered with the appropriate breed association. The leased animal(s) may be exhibited in the appropriate classes at 4-H or FFA shows at the West Virginia State Dairy Show and the West Virginia State Fair.  It is the responsibility of the 4-H/FFA member to find out if leased animals may be exhibited at their local 4-H or FFA show.  In addition, 4-H/FFA members with leased animals will be required to follow the same requirements for exhibition as 4-H/FFA members with owned animals.
  6. Cows in the program may be exhibited as project animals in appropriate classes only if they were part of the lease program for the 4-H/FFA member during the 4-H/FFA years when the animals were calves or yearlings.
  7. A 4-H/FFA member may have up to six (6) total breeding animals in the Dairy Animal Lease Program per year.
  8. The owner of the leased animal(s), hereafter referred to as the sponsor, and the 4-H/FFA  Member should jointly determine the specific responsibilities to be carried out by each party. The responsibilities should be attached to the Lease Program Form and should include such items as, but not limited to:
    a.      the 4-H/FFA member’s duties and responsibilities while caring for and working with the       animal,
    b.      the 4-H/FFA Member’s access to the animal,
    c.      housing and transportation of the animal,
    d.      a working schedule for carrying out the specified duties,
    e.      any assistance the sponsor will provide to the 4-H/FFA Member,
    f.      any insurance requirements, information or provisions
    g.      responsibility for expenses incurred with the lease animal such as, but not limited to, feed, veterinary care, transportation, entry fees, etc.

The above are only suggestions. For the protection of all involved, the parties may want to consider entering into a written Lease Agreement setting forth their respective rights and responsibilities. WVU-ES cannot advise parties as to what should be included in such an agreement, and parties may want to consult with an attorney in this regard.

9. The 4-H/FFA member will keep any 4-H/FFA premiums or awards received while exhibiting the leased animal(s) during the duration of the agreement – NO EXCEPTIONS.

10. During the current year, the 4-H/FFA member will be the only person eligible to exhibit the leased animal(s) in any class (4-H, FFA, Open) at the West Virginia State Dairy Show or West Virginia State Fair.

11. The sponsor and the 4-H/FFA member must adhere to the West Virginia 4-H Dairy Animal Lease Program Guidelines, as applicable.

12. The leased animal(s) must be housed and maintained at either the farm facilities of the sponsor, 4-H/FFA member, or mutually agreed upon location as approved by the County Extension Agent or FFA advisor.

13. The 4-H/FFA member must have the registration paper(s) for leased animals at show check-in.

14. Ownership of the leased animal(s) remains with the sponsor. The title of ownership as stated on the registration certificate of the leased animal will remain in the possession of the sponsor.

15. The Dairy Animal Lease Program Form must be signed and filed in the office of the WVU Extension Youth Livestock Specialist by April 1 (June 1 for Junior Calves – those born in March–April of the current year) of the current year and will be in effect through the end of the project year.  The sponsor is expected to and will make the animal available to the 4-H/FFA member during the period of the 4-H/FFA year.

16. Participation in the West Virginia 4-H & FFA Dairy Animal Lease Program may be terminated by either party or by 4-H/WVU-ES/FFA prior to the end of the project year for reasons such as, but not limited to:
a.  failure of the 4-H/FFA member or sponsor to carry out responsibilities as agreed,
b.  changes in the farming operation for the sponsor,
c.  changes in the circumstances of the 4-H/FFA member,
d.  mutual agreement of both parties,
e.  on thirty (30) days written notice, or
f.   failure to abide by and follow the West Virginia 4-H & FFA Dairy Animal Lease Program Guidelines and all other 4H/FFA and/or WVU-ES/FFA program policies, procedures, rules, regulations, and other requirements or expectations, as applicable. Such failure may also result in the sponsor and/or 4-H/FFA member being declared ineligible to participate in West Virginia
4-H & FFA Dairy Lease Program(s) by WVU-ES/4-H/FFA and/or other disciplinary action or sanctions as appropriate. The date and reason for termination prior to the end of the year must be given in writing and be placed on file in the office of the WVU Extension Specialist, 4-H Youth Agriculture.

17.  The 4-H/FFA Member, Parent/Guardian and Sponsor must sign the WV 4-H Dairy Lease program form.

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